Access Rights and Roles
| Role | Description and Access Rights |
|---|---|
| YouDesign Admin | The highest authority in the YouDesign application, responsible for overseeing the entire application, managing global settings, and Teamspaces. This role inherits Teamspace Admin rights. Access Rights: -Set application-wide settings -Manage all Teamspaces -Manage all Boards -Assign Teamspace Admin accounts -Inherit Teamspace Admin and Editor rights -Cannot publish or approve boards |
| Teamspace Admin | Manages a specific Teamspace, including its folders and included Boards. They also manage team access and ensure adherence to guidelines. This role inherits Editor rights. Access Rights: -Create and manage folders and boards within the assigned Teamspace -Control team member access -Enforce Teamspace guidelines -Inherit Editor rights |
| Editor | Responsible for creating, modifying, and deleting Boards within a Teamspace. They can invite other editors and viewers to a board, create new items and dependencies, and initiate an approval process for publishing future state items and dependencies to the ServiceNow repository. This role inherits Viewer rights. Access Rights: -Create, modify, and delete Boards within the assigned Teamspace -Create and delete folders -Invite other editors and viewers to Boards -Create new items and dependencies -Initiate approval process for publishing future state items and dependencies -Inherit Viewer rights |
| Viewer | Read-only rights within the YouDesign application and can access content on the home page and presentation mode (shared content). They cannot invite other editors or viewers to Teamspaces or Folders. Access Rights: -Read-only access to shared content and home page -No access to Editor -Access to presentation mode (shared content) -Cannot invite others to Teamspaces or Folders |
| Publisher | Can manually delete and publish new (future state) items, dependencies (relationships), and field changes to the ServiceNow repository, provided the ACLs in ServiceNow allow it. The Publish user requires the Editor role, too. Access Rights: -Manually delete and publish future state items, dependencies, and field changes -Rights depend on ACLs in ServiceNow |
| Approval User | Responsible for reviewing and approving board content to maintain quality and consistency. They automatically receive Viewer rights. Access Rights: -Review and approve board content to maintain quality and consistency in design -Approved changes will be published automatically |
Updated 29 days ago